Who we're looking for

FORM Garden Design is seeking a part-time experienced Finance Manager to join our award-winning practice in the Baltimore and Mid-Atlantic region.

What you will be doing

Our Finance Manager will play a critical role in supporting the financial health, operational stability, and long-term growth of the studio. We are seeking a highly organized, detail-oriented, and trustworthy professional who thrives in a small, collaborative environment and is comfortable managing multiple financial systems and recurring workflows. This role requires a strong command of accounting fundamentals, payroll administration, invoicing, and financial reporting, as well as the ability to build systems that improve clarity, efficiency, and cash flow visibility. 

The Finance Manager will work closely with studio leadership to ensure timely and accurate payroll, billing, payments, and reporting, while maintaining compliance with insurance, tax, and regulatory requirements. The position requires balancing day-to-day transactional work with higher-level financial oversight, including budget tracking, project health reporting, and staff utilization analysis. The ideal candidate brings sound judgment, discretion, and a proactive mindset, and is comfortable working both independently and collaboratively. This role will be on-site a minimum of 1 day per week, with additional remote work as needed.

Basic Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent professional experience)

• 5+ years of experience in accounting, bookkeeping, or financial management, preferably in a professional services or small business environment

• Demonstrated experience managing payroll, accounts payable, and accounts receivable

• Proficiency with QuickBooks (required); experience with Paychex and BigTime preferred

• Experience preparing financial reports, including Profit & Loss statements and budget vs. actual analysis

• Strong organizational skills with exceptional attention to detail and accuracy

• Ability to manage confidential financial and personnel information with discretion

• Comfortable managing multiple recurring deadlines and workflows simultaneously

• Ability to work independently while collaborating closely with leadership

• Availability to work on-site a minimum of 1 per week, with additional remote work as needed.

• U.S. residency or citizenship

What you will be doing

• Managing payroll, including calculating payroll, paid time off, and personal professional development time and budgets, entering payroll in Paychex, and preparing employee total compensation summaries

• Maintaining accurate bookkeeping in QuickBooks, including entering invoices, reviewing and categorizing credit card transactions, and filing expense and cost-of-goods receipts

• Reconciling cost-of-goods receipts against credit card transactions to ensure accurate job costing

• Preparing monthly and quarterly Profit & Loss reports

• Running monthly budget vs. actual income and expense reports

• Producing monthly project health reports by Project Manager and staff utilization reports

• Drafting design, sales, and retainer invoices, and inputting cost-of-goods accurately

• Managing accounts payable, including developing and maintaining a payment calendar to visualize cash flow

• Paying vendors, credit cards, insurance premiums, taxes, and loans in a timely manner;

• Setting up automatic payments and billing efficiencies wherever possible

• Establishing and managing lines of credit and billing terms with partners

• Managing accounts receivable, including depositing checks, entering payments into BigTime, and sending reminder emails for past-due invoices

• Overseeing annual insurance renewals and census reporting, including health insurance and business insurance covering general liability, professional liability, workers’ compensation, auto, and ERISA-related requirements

Position and Benefits

• Competitive hourly rate based on experience (expected number of hours is 8-12 per week)

• Paid holidays for any office recognized holidays (see Employee Handbook) that fall on the set office days as outlined above.

• 401k investment plan and 3% company contribution

• Friendly and supportive team environment

Who We Are

FORM is dedicated to fostering an inclusive, welcoming, and nurturing workplace environment that embraces diversity. We deeply appreciate creative freedom and the artistry of beautiful design, and we thrive on collaborating with good people. We take pride in offering opportunities for professional development, a flexible and balanced work schedule, and we seek employees who share our passion and aim for growth, both personally and as part of our team.

How to Apply

Please submit your letter of interest and CV to studio@FORMgardendesign.com with the subject line “Name | Finance Manager Application”.